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09 Jun 09 Fake item in dropdown – MS Access SQL trick

I often use a combobox to filter.For an example, when browsing between the tasks assigned to the staff, it can be selected, which co-workers jobs should be displayed.It occurs sometimes, that in an Access form we have to include to a combobox / dropdown list an “Any/All” item, which can be used, when we don’t want to filter according to the co-workers.I have a stylish/interesting solution for this problem.I create a query, which shows only the active records in alphabetical order.It looks like this:allrecord Fake item in dropdown   MS Access SQL trickThe joker record is not yet included.I open the query for editing (View/SQL view).

SELECT tblUser.userID, tblUser.username
FROM tblUser
ORDER BY tblUser.username;

I change the query source to:

SELECT tblUser.userID, tblUser.username
FROM tblUser
FROM tblUser
WHERE (((tblUser.userID)=1))

ORDER BY tblUser.username;

I base my virtual record on another record, but I assign its values myself.Therefore my query returns an enlarged list.When using on a form, I set the default value of the dropdown list to 0.I set the dropdown’s update event that when it is set to 0 the filter omits this dropdown, and in all other cases it omits the selected one.I hope you liked this hint.

18 Mar 09 Secret of the giant excel array formula

I’ve already mentioned this on Twitter:

# The secret of my giant excel array formula is soon to be revealed. 928 characters, 78 left braces, 76 function in a cell.# My Excel monster-formula makes 240 cells needless. Half as many lines are enough icon smile Secret of the giant excel array formula 9:13 AM Mar 16th from web# What do you think, how can such a big formula be maintained? Tomorrow I’ll give you the answer.10:39 AM Mar 17th from web# Here’s the great day, and the secret of the giant excel array formula.3 minutes ago from web

One of my customers needed an auxiliary line to perform a calculation reoccurring in every line.This broke the unity of the whole system and made it quite hard to use.My formula was much simpler at the beginning, but I improved it so many times that it became gigantic.It is not easy to review a formula of such size, and to maintain it the traditional way is quite impossible.I turned to VBA for a solution. I pieced the formula together in a macro.I created variables for the recurring parts of the formula, which could even follow from each other:

strDate = "R" & intDateRow & "C"strIndex = "IF(RC" & intIndexColumn & "=0, R24C15, RC" & intIndexColumn & ")"strMonthStartDate = "DATE(YEAR(" & strDate & "),MONTH(" & strDate & ")+1,1)"strMonthEndDate = "DATE(YEAR(" & strDate & "),MONTH(" & strDate & ")+1,0)"

Than from these variables I aggregated the whole function.By breaking apart the formula, it remained maintainable, and comprehensible.This was one of the great secrets, I gathered together in 9 years of Excel programming, but there are a lot more.

12 Mar 09 Error communicating with the OLE server or ActiveX Control

Several MS Access databases working on one computer and they don’t work on another.The error message belongs to the forms of the database.When you click on a button, MS Access gives this error message:

Error communicating with the OLE server or ActiveX Control

The error is generally caused by the use of special characters in object names.When you create a form in Hungarian or other localized Access you will see, that the objects on the form get problematic names (Labels – Címke, Header – Űrlapfej, Footer – Űrlapláb, Combobox – KombináltLista etc.)The solution:1. You have to rename the special named objects on the problematic form.2. If the error remained then create a new mdb file and import all objects from your old mdb.

16 Feb 09 Relative range names in practice

With range names you can do big tricks with excel.I will show you one of these tricks today:When you define a range name, then excel will propose the absolute cell reference as default.But you can use a relative or a mixed reference too.The active cell is the starting point.You have to create your reference like you would write into that cell.My trick is:

  1. Select A2 cell.
  2. Choose Insert –> Name –> Define
  3. Type a name for the range: “Last”
  4. Write in the refers to box “=A1″ without quotes and without dollar signs.
  5. Give a name to this range, for example “last”

This range name will refer to the upper cell to the current position.It can be used like this:


will give you a dynamic range that will grow or shrink when you insert or delete some rows, even if the deleted row is the last row from the range.This is a perfect solution.If you insert multiple rows and don’t fill every cell, the normal reference will not upgrade, the relative name will always work.

02 Feb 09 Illustrated Excel keyboard shortcuts

It can make our work quicker, if we execute most of the tasks from the keyboard, and use the mouse less frequently.If someone is familiar with a few keyboard shortcuts, he/ she will know the name is not given by chance.With one of my colleagues we created a reminder note, which contains the Microsoft Excel hotkeys for the moves. You can print it on a normal sheet, and put it next to your monitor, to be in view, so you can learn it easily.Please click on the link to download it: keystrokes works with OpenOffice Calc too.Other useful resources:

28 Jan 09 VBA Error Handling with line numbers

Sometimes it is easier to find an error if we know the code line where the error occurred. I have a method to show this in an error message.This is a light version of my error handler and focuses only to the line number of the error.There is a variable called “erl” which contains the line number of the error, so we can use it in the error message:

MsgBox Err.Number & " - " & Erl & " - " Err.Description

But this will show 0 instead of the line number if we didn’t put numbers at the beginning of the rows.Dick Kusleika wrote about the MZ Tools, and MZTools is a great tool for this too.There is an “add line number” icon on the toolbar which made the line numbering in my stead.

addlinenr VBA Error Handling with line numbers

Add Line Number Icon

Voila, it is done, and we can use it.

04 Jan 09 This is the beginning of a beautiful blog…

A new Excel, Access, VBA blog arrived onto this world.The happy father is Zoltan Till, a Hungarian developer from Budapest.Yes, that’s me!I’ve created a wide variety of business applications since 2000. I’m a Hungarian programmer, trainer, presenter in conferences, and consultant from Budapest. My favorite topic is Excel but I’ll also write of some other subjects because I have been working with SAP, Oracle, MS SQL, Lotus Notes / Domino, and BO (Business Objects) too.The adventure begins soon.